🕊️ Accepting new client retainers for this season • Spots are limited to preserve high-touch care
A
Aleyna Tran Virtual Assistant
🌿 All-in-One Virtual Assistant for Coaches

Heyyy Coach!
Your Business, Effortlessly Managed.

Running a transformative coaching business is sacred work — but you don't have to carry it all alone. With dedicated virtual assistance, I bring ease, structure, and calm flow to your daily operations so you can focus on what truly matters.

"Let's transform chaos into flow, together."

Let's Connect • Book a Call Explore Portfolio
✓ Inbox Zero Specialist
✓ Kajabi & HoneyBook Setup
✓ High-Vibe Canva Design
Aleyna Tran - Virtual Assistant for Coaches
🕊️

Mindful Operations

Holding space for your business growth

Brand Philosophy

"Your business should feel like a sanctuary, not a storm."

You pour so much intentional energy into holding space for your clients, guiding their breakthroughs, and being fully present. So why does the backend of your business feel like a chaotic sprint?

When client contracts live in messy email chains and your calendar feels like a game of Tetris, your nervous system stays on high alert. True sustainability doesn’t come from working more hours — it comes from having quiet, intentional systems and a dedicated right hand running operations behind the scenes.

🕊️

Gentle Operations

Streamlined email funnels, calm inbox workflows, and seamless client onboarding without midnight panic.

✨

Elevated Aesthetics

High-converting landing pages, branded client workbooks, and cohesive visual social media presence.

☕

Dedicated Right Hand

Reliable, proactive partnership so you can take peaceful weekends off and rest with total peace of mind.

Core Expertise

My All-In-One Services

Got everything your coaching business needs to thrive with ease, right here.

📱

Social Media Management

Curate an elevated, organic presence on Instagram that resonates deeply with your soul-led audience.

  • • Reels, Carousels & Infographics Creation
  • • Content Scheduling & Grid Planning
  • • Asana, Trello & Notion Content Calendar
  • • Monthly Analytics & Performance Reports
📖

Graphic & Digital Publications

Transform your raw teachings and curriculum into luxury digital assets your coaching clients will treasure.

  • • Branded Client Workbooks & eBooks
  • • Signature Course Slides & Handouts
  • • Aesthetic Canva Template Kits
  • • Brand Guidelines & Moodboards
🌱

Lead Generation & Outreach

Attract aligned dream clients with high-converting freebies, opt-ins, and warm relationship nurturing.

  • • High-Converting Lead Magnets & Opt-ins
  • • Nurture Email Marketing Campaigns
  • • Dedicated Sales & Webinar Landing Pages
  • • Warm Personalized DM Engagement
⚡

Tech Services & Setup

The calm tech stack: Connecting your tools seamlessly so client payments and lessons flow without glitches.

  • • Kajabi, Thinkific & MemberVault Portals
  • • HoneyBook & Dubsado Automations
  • • Flodesk & ConvertKit Email Sequences
  • • Wix, Leadpages & ManyChat Automations
📥

Administrative Assistance

Protect your creative focus. I quietly handle the day-to-day logistics so you can step into full CEO energy.

  • • Email Management to "Inbox Zero"
  • • Calendar, Calls & Timezone Coordination
  • • Client Invoicing & Payment Reminders
  • • Accurate Data Entry & Digital Filing
🤍

Community Management

Cultivate a high-trust, warmly moderated environment for your coaching students and membership groups.

  • • New Member Vetting & Onboarding
  • • Member Email List Syncing
  • • Guides & Event Coordination in FB Groups
  • • Group Rule Regulation & Support Desk
Selected Work

Real Projects & Proven Work

Click any project below to preview full-size high-resolution slides and design details.

Evania Landing Page Project
Tap to View Full Project
Landing Page & Web Design

Evania: Mindful Living & Yoga Website

Designed a serene, earthy digital sanctuary with seamless mobile responsiveness to drive workshop registrations and high-ticket retreat bookings.

Responsive Web Conversion Funnel Mindful Aesthetics
Brand Identity Systems
Tap to View Full Project
Brand Identity & Visual Guidelines

Zenhouse, DONNA & Rimberio Brands

Curated luxury visual identities including bespoke typography pairings, earthy color palettes, and elevated moodboards for wellness and lifestyle brands.

Color Palette Typography Suite Logo Architecture
Nutrition Workbook Project
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Digital Publications & eBooks

Nutrition & Wellness Interactive Workbook

Designed a multi-page interactive workbook featuring serving guides, macronutrient sheets, habit trackers, and reflective self-care prompts.

Canva Pro Interactive PDF Print Ready
Mindfulness Project Social Suite
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Social Media Content Suite

Mindfulness Project & Aesthetic Grid

Constructed high-vibe Instagram visual campaigns: gradient mindful quotes, aesthetic carousel slides, and intentional messaging that elevates client trust.

Instagram Strategy Carousel Design Story Templates
Client Love

What Coaches Say

Real feedback from coaches who reclaimed their peace, time, and sanity.

★★★★★

"Working with Aleyna has given me my time back. I'm no longer drowning in to-dos, and I can actually take weekends off without stressing. She's efficient, organized, and genuinely cares about helping my business thrive."

Mindfulness Coach

Private Retainer Client

View Chat 💬
★★★★★

"My inbox is calm, my systems are flowing, and I can breathe again. Since hiring her, I’ve had my first real peaceful weekend off in months."

Wellness Practitioner

All-in-One Client

View Chat 💬
★★★★★

"How it's going Aleyna, it had been a pleasure for me to work with you. The time is short but the effort you had put in is so much valuable. It honestly feels like you’re my right hand. Grateful to have you on my team!"

Transformation Coach

Launch Partner

View Chat 💬
Support Packages

Ways We Can Work Together

Tailored, high-touch support crafted specifically for heart-centered coaches and wellness educators.

Organic Visibility

Social Media VA

Consistent, aesthetic content creation for your channels.

Monthly Retainer • Custom Scope
  • ✓ Content Creation: 10 Reels, 10 Carousels, 10 Infographics
  • ✓ Daily Story Creation: 2 engaging stories/day
  • ✓ Content Planner: Trello / ClickUp / Asana
  • ✓ Monthly Analytics Report & Reach Insights
  • + Add-on available: Monthly Social Media Strategy
Inquire For This Package
Intensive Project

Smooth Launch Ready

End-to-end launch funnel and assets setup without stress.

Launch Project • Full Delivery
  • ✓ Mapping full launch timeline & milestone tracker
  • ✓ Funnel & Automation Setup: Opt-in, Sales, Thank You
  • ✓ Landing Page Design (Wix, Leadpages, Kajabi)
  • ✓ Course, Membership & Coaching Portal Design
  • ✓ Launch Email Sequences & ManyChat Automation
  • ✓ Web & Mobile QA Testing + Live Tech Support
Book Launch Support
Most Loved • Complete Freedom
Full Operations

Premium All in One

Your dedicated, quiet right hand running your whole backend.

Comprehensive Retainer • High Touch
  • ✓ Full Social Media Management: Creation, scheduling & engagement
  • ✓ Tech Ops: Automations, ManyChat, Funnel testing
  • ✓ Email & Newsletter Design: Up to 3 emails/week
  • ✓ Website Pages Update & Maintenance
  • ✓ Freebie, eBook & Workbook Custom Design
  • ✓ Product Portal Content Updates & Community Management
  • ✓ Seamless High-Touch Client Onboarding & Admin
Apply For Dedicated Retainer
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Ready For Calm Operations?

Let's Hold Space For Your Business

I would love to learn more about your coaching practice and explore how we can introduce structure and peaceful flow into your ecosystem.

✉️

Direct Email

aleynatran.va@gmail.com
📸

Instagram DM

@thrivewithaleyna.va

Or Send A Direct Message Below